Job Description

　　How will you make an impact?

　　When you're part of the team at Thermo Fisher Scientific, you'll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Our work has real-world impact, and you'll be supported in achieving your career goals.

　　Plans and coordinates administration activities for our Science and Technology Team (STT) Alachua site, such as crafting a welcoming and inviting place to visit and work, and assisting in keeping the business seamlessly moving forward.

　　What will you do?

　　Interface appropriately with key leaders, customers, visitors, and employees. Interact effectively with all levels within and outside of the organization; providing assistance, answering questions, and facilitating departmental operations.Responsible for front desk services including welcoming guests and following established visitor screening procedures. Act as back up coverage for Site Security Coordinator when SSC is out of the office.Proactively handle communication (emails, phone calls, vital follow-up), travel arrangements, and reimbursements for site leader. Perform general office duties: answer mainline phone and route calls/take messages when appropriate; collect and distribute mail, etc.Assist with scheduling meetings for our team and handling conference room and/or calendar double-booking. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation. Assist in handling projects, composing and distributing internal communications, and providing day to day assistance to employees and visitors for our site. Main point of contact for our catering and front office deliveries. Ensure our general congregation areas are stocked and coordinating service for room equipment as needed, including conference rooms, office areas, and break-rooms.Recommend improvements on administrative procedures and implements changes to improve how we work. Align with and actively participate in all safety policies, procedures and programs.Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Demonstrate flexibility while working across multi-layered types of situations.Additional duties may be performed, as assigned.

　　How will you get here?

　　Bachelor's degree preferred, HS Diploma/GED will be considered with appropriate experience2+ years hands on professional administrative experience.

　　Knowledge, Skills, Abilities

　　Ability to multitask and prioritize tasks and projects.Proficiency with Office 365 including Outlook, Word, Excel, and PowerPoint. Knowledge of Teams and/or other collaborative applications a plus.Validated organizational skills; ability to operate in a matrix environment and balance multiple priorities simultaneously; Attention to detail.Able to work autonomously; is diligent with high integrity.Excellent communication skills and ability to maintain effective working relationships Be a part of our dedication to diversity!