The Senior Executive Assistant to the Chairman/CEO and Chief Legal Officer plays a pivotal role in ensuring the seamless operation and support of the executive leadership team. This role involves providing high level administrative support, managing complex calendars, coordinating meetings and events, and serving as a central point of contact for internal and external stakeholders. The Senior Executive Assistant will contribute to the efficiency and effectiveness of the executive leadership team and play a crucial role in enhancing their productivity.

　　Duties & Responsibilities

　　Efficiently manage the calendars of the Chairman/CEO and Chief Legal Officer, prioritizing appointments, meetings, and events to optimize their time.

　　Organize and coordinate meetings, including preparing agendas, briefing documents, and ensuring timely distribution of materials.

　　Act as a primary point of contact, screening and prioritizing incoming communications, and responding on behalf of the executives when appropriate.

　　Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring a smooth and hassle-free travel experience.

　　Draft, edit, and proofread various documents, including emails, reports, presentations, and memos, with exceptional attention to detail and accuracy.

　　Handle expense reports and reimbursement processes for the executives, maintaining meticulous records of expenses.

　　Maintain strict confidentiality and discretion regarding sensitive information and discussions.

　　Assist in the coordination and execution of special projects, including research, data analysis, and project management tasks.

　　What you bring to the table

　　Exceptional organizational and time management skills

　　Strong written and verbal communication skills

　　High degree of professionalism and discretion

　　Proactive and solution-oriented mindset

　　Ability to multitask and prioritize effectively

　　Attention to detail and accuracy

　　Adaptability and flexibility

　　Strong problem-solving skills

　　Qualifications :

　　Bachelor's degree (BA/BS) or equivalent combination of training and experience

　　5+ years of related experience

　　Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

　　Experience in calendar management and executive support

　　Preferred Qualifications

　　Previous experience supporting C-suite executives

　　Experience in billing and expense systems

　　Interested in joining the team? Check out our perks and benefits !

　　Staples believes Inclusion is a verb and we encourage diversity of thinking and ideas as well as backgrounds and experiences. Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.