About World 50 Group

　　World 50 Group comprises private peer communities that empower CEOs and C-level executives from globally esteemed organizations to discover groundbreaking ideas, share invaluable experiences, and cultivate meaningful relationships. The busiest officer-level executives and their most promising future leaders trust World 50 Group to facilitate collaboration, conversation, and counsel on the topics most crucial to leading, redefining, and growing modern enterprises. Membership is by invitation only.

　　Our purpose is to accelerate the success of our members and their organizations. It comprises highly curious associates who consider it a privilege to help leaders stay ahead.

　　Role Overview

　　The position plays a critical role in constructing the environment for the ultimate member experience. Reporting to the Manager of Member Experience, this position is responsible for managing all aspects of the planning and execution of event logistics. This position requires 30- 50% travel.

　　The ideal individual will have a strong passion for world-class quality and attention to detail, and thrive in a fast-paced, dynamic environment.

　　Responsibilities

　　Responsible for the logistical planning, coordination and execution of all World 50 Group core programs including summits, roundtables, special programs, and next programs

　　9 - 12 in person programs per year and additional programs and virtual programs as needed, size and scale of events may varyCreate unique and exclusive experiences consistent with the World 50 Group brandWork closely with member services team to ensure master lists are created and updated in a timely mannerAssist in developing and managing event related-collateral (e.g. welcome card, menu, maps, etc.)Responsible for tracking summit supply needs and coordinating with member services teamWork closely with Producers to ensure best overall experience for membersDevelop and manage logistics timeline for each summitCoordinate lodging and transportation as neededTravel to Gatherings (as needed) to lead onsite logistics, may be required to attend additional gatherings in a support role Tracking and Reporting costs vs budgets Conduct site visits and research as needed to secure locations for gatheringsMaintain vendor relationships and related contractsTake initiative in building productive Member Experience team by leading new projects and encouraging othersWork closely with Finance and Accounting Department AMEX/VISA coding in expensifyCommunication regarding finances across departments as requiredReviewing Salesforce Dashboards and logging all contracts and invoicesWorking on Salesforce Projects with Salesforce and Digital Team and helping to move projects forward.Observing, compiling and communicating data as it impacts gathering decision making

　　Key Qualifications & Proficiencies

　　Superior quality and service standardHighly organized, creative and attentive to detail; able to manage, prioritize and bring to completion multiple projectsCreative problem solvingDemonstrate poise and grace under pressureAbility to present self to C-level executives with confidence and professionalismStrong work ethic and willingness to take ownership for wide-ranging responsibilitiesPersistence, resourcefulness, drive, and ability to work proactively and independentlyExcellent communications skills, both interpersonal and writtenSolid computer and analytical skillsStrength in managing budgets, event plans and logistics for multiple gatherings simultaneouslyATL Based Employees are required to have an in office presence at the ATL office, the frequency and need will be determined on a case by case basis with your manager (notwithstanding gathering specific in office requirements)Remote Based Employees will have in office presence required on a case by basis, to be determined with your manager (not withstanding gathering specific in office requirements). There will be required time that may involve additional travel for team involvement if not located in Atlanta.Four-year degree in Hospitality, Communications or related fieldA minimum of 4 years of experience in events logistics and planningExperience working with luxury brands, corporate boards or C-suite ExecutivesExperience in catering a plus

　　Work Environment and Physical Demands

　　Regular walking (2 Hours) and standing (8 Hours) for extended periods when working seasonal off-site eventsLifting and carrying items weighing 30lb or greater

　　While performing the responsibilities of this position, reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this role. The associate is occasionally required to travel.

　　Conclusion

　　This position description is intended to convey information essential to understanding the scope of the position and it is not intended to be a comprehensive list of skills, efforts, duties, responsibilities or working conditions associated with this position.

　　World 50 Group is an Equal Employment Opportunity/Affirmative Action Employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. World 50 Group also maintains a Drug-Free Workplace.