We are excited to continue our growth journey in Ireland and we have exciting plans for expansion in 2024 and beyond.

　　Along with our JV partner Ryan Hanley, we look forward to continuing our work with Uisce Eireann on the Engineering Design Services Framework and now we look forward to a move to a new office in the heart of Dublin City Center which will allow for even greater expansion.

　　To support the move to our new office which will be located near the Italian Quarter near the Luas line, we are seeking an experienced Senior Administrator to join us. This is a great opportunity to join a growing global business that can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play a key role in supporting our technical teams.

　　You will work in a busy office environment where you will provide administrative support for a group of talented engineers, planners and scientists. Your duties may include the following:

　　General Team Support

　　You will provide general admin support to technical teams to assist them to effectively manage

　　their projects. On a daily basis you will be involved in scheduling meetings, preparing agendas, taking and distributing minutes and arranging all the necessary conference room facilities, including arranging travel and accommodation. You may be required to assist with the organisation of external events. You will assist with the preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

　　OSEC Office Safety and Environmental Coordinator (Training will be provided)

　　You will be the first point of contact for office and maintenance issues, taking responsibility for

　　dealing with contractors to report faults and repairs, ensuring necessary paperwork is obtained to

　　ensure compliance. Your tasks will include:

　　Being the key contact for Facilities Management aspects: use of the Office Activity Manager (OAM) system for office related HSSE records e.g. facilities, inductions of new staff etc. and support business continuity / emergency planning.

　　Track the office eco-footprint / energy use.

　　Undertake monthly inspections and participate in annual HSSE audits.

　　Bid Support

　　You may be required to assist with collating information relating to bid documents and

　　tenders which could require liaison with different teams/departments across the business

　　and/or completing supplier questionnaires.

　　Business Information Systems

　　Using your IT skills you will need to raise purchase orders on our e-PL system and use

　　elements of Oracle e.g. process expense claims, assist others to complete their timesheets

　　and book travel. You may be required to set up wi-fi codes for visitors and to arrange meetings/communicate with colleagues using MS Teams.

　　Client Development

　　You may be involved with providing admin support to managers who are responsible for

　　developing relationships with some of our key clients. This may involve you assisting with

　　the organisation of external events.

　　About You

　　You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. A high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

　　You remain calm and positive under pressure, always eager to tackle new challenges and contribute to team success. You effectively plan and prioritise your workload, ensuring you meet deadlines and exceed expectations. You will have the ability to handle routine and non-routine tasks with confidence and efficiency. You maintain strong communication channels with both external contacts and colleagues at all levels, ensuring that administrative matters are handled smoothly and effectively.

　　The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more.

　　About Stantec

　　Stantec is a professional services firm. Our team of 28,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle.

　　We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

　　From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way. So while we work to help the communities around us thrive, our own people thrive too.

　　Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

　　At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

　　ReqID: 4996