Secretary Bookmark this Posting | Print Preview | Apply for this Job

　　Please see Special Instructions for more details.

　　Applicants will complete and electronically submit the General Employment Application, a resume, a cover letter highlighting their education, experience, training, knowledge, skills, and abilities for the position, and a list of three (3) references.

　　Desired start date is January 15, 2024.

　　Posting Details

　　Position Information

　　Job Title Secretary

　　Full Time/Part Time Part Time

　　FLSA Non-Exempt

　　General Job Description

　　This is a clerical position that performs responsible secretarial work for a department, which involves significant latitude for decisions in carrying out administrative phases of the work such as answering correspondence, reviewing mail, and giving information and instructions to office clerical personnel. Performs clerical work of difficulty, semi-technical or administrative duties. Types documents, tests, or forms; operates a computer using word processing, database, or other software; answers the telephone. May receive, record, and deposit fees. May balance departmental books on a regular basis. Supervision is received in the form of suggestions or general instructions when new or unusually complex situations occur. May supervise up to three full-time clerical workers engaged in performing routine office duties. Duties may vary due to emphasis on specialized activities of various departments.

　　Essential Job Functions

　　Assists department head on a variety of administrative and professional matters.

　　Receives incoming mail and composes replies independently.

　　Acts as receptionist.

　　May create, maintain, and update departmental documents or records on departmental computers.

　　Maintains time and payroll records for the department.

　　May approve and sign requisitions, vouchers, and other routine documents for department head.

　　May take and transcribe dictation.

　　May reproduce multiple copies of materials for classroom use or mass mailings.

　　May supervise full-time and student employees in routine clerical duties.

　　Operates office machines necessary for completion of duties.

　　Maintains departmental files in proper order according to procedure.

　　Types correspondence, exams, manuscripts, and other material for department members.

　　Answers and routes incoming phone calls.

　　May balance departmental books on a regular basis.

　　Compiles and prepares for signature monthly reports to administrative departments or outside agencies.

　　Purchases needed supplies and materials.

　　Processes confidential information.

　　Non-Essential Job Functions

　　May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.

　　Completes a variety of university and departmental forms.

　　Provides information concerning general university and departmental policy.

　　May assist with registration.

　　May receive payments from students and others for departmentally sponsored activities.

　　May assist students with schedule problems.

　　Distributes mail.

　　Performs other related duties as assigned.

　　Required Knowledge, Skills, and Abilities

　　The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

　　Knowledge of office practices, procedures, and application, including departmental and university rules, regulations, and procedures.

　　Knowledge of the principles of office management.

　　Skill in typing, as well as taking and transcribing dictation, if required.

　　Ability to deal effectively with other clerical employees, students, faculty and staff, and the public in person and over the phone.

　　Ability to compose correspondence and handle routine supervisory matters without recourse to the supervisor.

　　Ability to operate various pieces of office equipment (fax machine, copiers, computer, typewriter, etc.).

　　Physical Demands

　　Required Education

　　High school diploma or equivalent is required.

　　Required Experience and Training

　　Six months of related experience is required. Responsible secretarial/clerical experience is required.

　　Preferred Qualifications

　　Some college coursework is preferred. Experience with word processing,

　　spreadsheet, database, and graphics software is preferred.

　　Special Conditions for Eligibility

　　This is a security-sensitive position subject to criminal record check.

　　This is an IT-sensitive position subject to the Computer and Network Security policy.

　　Min Pay Rate

　　Mid Pay Rate

　　Salary Information Hiring Salary - $13.32/hour

　　Specific Job Requirements/Duties for this Posting

　　This is a part-time position (30 hours/week) for the Cole Audiology Lab and the Stanley Center for Speech and Language Disorders, which are part of the Perkins College of Education’s Department of Human Services and Educational Leadership. Duties include answering phones, scheduling and managing client appointments, assisting clients, billing clients, and collecting payments.

　　The successful candidate will be adept at problem solving, multitasking, and organization.

　　Experience in billing, payment processing, and making deposits is preferred.

　　Knowledge of QuickBooks is preferred.

　　Is Background Check Required? Yes

　　Benefit and Retirement Eligibility

　　This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

　　EEO Statement

　　Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

　　Posting Detail Information

　　Posting Number S2023-196

　　Candidates Eligible to Apply Open to all qualified applicants

　　Number of Positions Available 1

　　Posted Date 01/08/2024

　　Review Start Date

　　Close Date

　　Work Schedule Monday-Friday; 9:00 a.m. until 3:00 p.m.

　　Open Until Filled Yes

　　Special Instructions to Applicants

　　Applicants will complete and electronically submit the General Employment Application, a resume, a cover letter highlighting their education, experience, training, knowledge, skills, and abilities for the position, and a list of three (3) references.

　　Desired start date is January 15, 2024.

　　Posting Quick Link https://careers.sfasu.edu/postings/10761

　　Contact Information

　　Contact Name Kelly Jobe

　　Contact Phone (936) 468-7109

　　Contact Email [email protected]

　　Contact Information Applicants will be contacted by the hiring department if selected for an interview If you have technical questions about this job posting, please contact HR at (936) 468-2304.

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Which of the following best represents your education background? Attended school but did not receive High School Diploma or GED

　　Completed High School Diploma or GED

　　Completed Associate's Degree or two years of college

　　Completed Bachelor's Degree

　　Completed Master's Degree

　　Completed Doctoral Degree or ABD

　　If applicable, what was the main focus of your college coursework?

　　(Open Ended Question)Which of the following best represents the number of years experience you possess relating to the job to which you are applying?

　　Less than six months

　　Six months to one year

　　Two to three years

　　Four to five years

　　Six to seven years

　　Eight or more years

　　Do you have prior responsible secretarial/clerical experience?

　　Yes

　　No

　　Please describe your experience with billing, processing payments and making deposits.

　　(Open Ended Question)

　　Do you have experience/training with microcomputer equipment (word processing, database, spreadsheet, graphics, etc)? Yes

　　No

　　How many years experience do you have in Microsoft Excel? None

　　0-1

　　2-3

　　4-5

　　6 or more

　　Please describe your experience with QuickBooks or similar business accounting software. (Open Ended Question)

　　How many years of experience do you have with scheduling appointments and maintaining an appointment calendar? 0-1 years

　　1-2 years

　　2-3 years

　　3-4 years

　　4-5 years

　　5 or more years

　　How many years of experience do you have with answering telephones and providing customer service by telephone? 0-1 years

　　1-2 years

　　2-3 years

　　3-4 years

　　4-5 years

　　5 or more years

　　Documents Needed To Apply

　　Required Documents

　　Resume

　　Cover Letter

　　List of References

　　Optional Documents

　　Letter of Recommendation 1