Introduction

　　Unlock your potential as a Secretary 2 with the Connecticut Department of Aging and Disability Services!

　　Your organizational prowess is vital in support our mission to enhance lives.

　　Join a team committed to making a difference - Apply today and be part of a fulfilling journey in public service!

　　The State of Connecticut Department of Aging and Disability (ADS), Bureau of Rehabilitation Services (BRS), is currently seeking three (3) experienced and qualified individuals for the position of Secretary 2. We have opportunities available in three separate locations including Bridgeport, Uncasville, and Windsor! Please note these are promotional opportunities for current State of Connecticut employees. (Please see Selection Plan for more information on the Uncasville location)

　　POSITION HIGHLIGHTS:

　　Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m. Work Hours: Full-time, 40 hours per week Location: Bridgeport, Uncasville, and Windsor Work Environment: Hybrid

　　WHAT WE CAN OFFER YOU:

　　As a State employee, we offer the same competitive benefits you are accustomed to. We encourage a healthy work-life balance for all employees!

　　IN THIS ROLE YOU WILL:

　　Answer phones and screen incoming calls Manage staff schedules and coordinate meetings (including space and equipment) Take and transcribe meeting notes and/or minutes Coordinate schedules for offices, accounting for telework and in-office days for staff Complete, process, and maintain paperwork for purchasing (i.e. orders, requisitions, invoices, etc.) Compile information from a variety of sources and prepare narrative or statistical reports, exercising judgement in the selection of items to be included; write and edit letters and reports Enter data and run reports from case management system Coordinate with others both within and outside of the organization on a variety of non-routine matters Support the Regional Director with overall office operations and support the overall work of the program

　　MORE ABOUT THE AGENCY:

　　ADS offers a myriad of programs and services to assist older adults and people with disabilities. Our programs, policies and practices are designed to: deliver integrated aging and disability services responsive to the needs of Connecticut citizens; provide leadership on aging and disability issues statewide; provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy; advocate for the rights of Connecticut residents with disabilities and older adults; and serve as a resource on aging and disability issues at the state level.

　　BRS is Connecticut's vocational rehabilitation program. We help individuals with disabilities prepare for, enter and maintain employment through a wide range of services that best fit their needs and will lead to success.

　　Selection Plan

　　FOR ASSISTANCE IN APPLYING:

　　Please read or watch our Applicant Tips on How to Apply!

　　In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

　　NOTE ABOUT LOCATION:

　　If you are interested in the Uncasville location, please select Montville as the town/city on your application. Uncasville will not show up as an options

　　To Apply:

　　In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected]. This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

　　Important Next Step Information for After You Apply:

　　Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

　　Connect With Us:

　　Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at [email protected].

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

　　EXAMPLES OF DUTIES

　　Performs a variety of secretarial duties as described in the following areas:

　　TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow;

　　Performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Three (3) years of experience above the routine clerk level in office support or secretarial work.

　　MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

　　One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

　　PREFERRED QUALIFICATIONS

　　Experience supporting staff Experience with Microsoft Office Suite to include managing data, composing correspondences, and scheduling meetings Experience managing competing priorities while meeting deadlines Experience with case management software including generating reports and tracking data Experience communicating with individuals both internal and external to the organization Experience working with confidential policies and procedures

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.