Introduction

　　Take the next step in continuing your career dedicated to supporting and enhancing the lives of our community members!

　　Your organizational skills are vital in making a lasting impact!

　　Seize this opportunity and be a key contributor to our mission as a Secretary 1!

　　The State of Connecticut Department of Aging and Disability (ADS), Bureau of Education and Services for the Blind (BESB), is currently seeking a qualified individual for the position of Secretary 1to join their team. Please note this opportunity is available to current State of Connecticut employees only. See below for more on this exciting opportunity!

　　POSITION HIGHLIGHTS:

　　Work Schedule: Full-time, 40 hours per week Work Hours: First shift, Monday through Friday Address: 184 Windsor Avenue, Windsor, CT

　　WHAT WE CAN OFFER YOU:

　　As a State employee, we offer the same competitive benefits you are accustomed to. We encourage a healthy work-life balance for all employees!

　　DISCOVER THE OPPORTUNITY TO:

　　Be a part of a comprehensive team of caring professionals Provide support to a division that is passionate about improving the lives of those we serve Assist our clients so they can achieve success Make a difference in the public sector Work together in a collaborative team environment

　　MORE ABOUT THE AGENCY:

　　ADS offers a myriad of programs and services to assist older adults and people with disabilities. Our programs, policies and practices are designed to: deliver integrated aging and disability services responsive to the needs of Connecticut citizens; provide leadership on aging and disability issues statewide; provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy; advocate for the rights of Connecticut residents with disabilities and older adults; and serve as a resource on aging and disability issues at the state level.

　　BESB is the state's leading bureau for the coordination and provision of services to all Connecticut residents who are legally blind, or have significant visual impairments. These services include training and devices that help people who are blind function in the home and in the community independently; teaching children how to adapt to and learn in an environment - in and outside of school - that is designed for those with sight and; providing services that help people who are blind find work or keep their job after blindness has developed.

　　Selection Plan

　　FOR ASSISTANCE IN APPLYING:

　　Please read or watch our Applicant Tips on How to Apply!

　　In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

　　To Apply:

　　In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected]. This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

　　Important Next Step Information for After You Apply:

　　Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

　　Connect With Us:

　　Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at [email protected].

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency this class is accountable for performing a full range of secretarial support functions.

　　EXAMPLES OF DUTIES

　　Performs a variety of secretarial duties as described in the following areas:

　　TYPING:

　　Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING:

　　Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE:

　　Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. REPORT WRITING:

　　Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). INTERPERSONAL:

　　Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). PROCESSING:

　　Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail. SECRETARY:

　　Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT:

　　Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as required

　　KNOWLEDGE, SKILL AND ABILITY

　　Considerable knowledge of

　　office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; business math; Skills

　　interpersonal skills; oral and written communication skills; Ability to

　　schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Two (2) years of experience above the routine clerk level in office support or secretarial work.

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

　　PREFERRED QUALIFICATIONS

　　Experience working with individuals with visual disabilities or blindness. Experience working with Microsoft Office suite such as Office, Outlook, Excel, Word, Teams and OneDrive. Experience interacting and communicating both verbally and in writing with a diverse workforce and customer base to include the public, various state agencies and elected officials. Experience attending meetings, taking notes, and transcribing minutes. Experience with working with requisitions and invoices.

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.