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Research Contract Manager
Research Contract Manager-March 2024
New Brunswick
Mar 21, 2025
About Research Contract Manager

  Position Details

  Position Information

  

Recruitment/Posting Title Research Contract Manager
Job Category Staff & Executive - Grants Management
Department Research & Sponsored Programs
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Research Contract Manager for the Office for Research.Among the key duties of this position are the following:
  • Oversees a team of Research Contract/Grant Specialists (GS) and works with the team to provide essential services to faculty and staff to ensure external support for their research, training, and public service programs.
  • Provides guidance on complicated budgets both to faculty / staff and the GS's under his/her purview.
  • Masters sponsor regulations and requirements.
  • Mentors and trains new GSs under his/her purview, contributes to the development of materials needed for the SPACE educational program and other training sessions.
  • Assists RSP Associate Director of RSP in the development of Sponsor guidance checklists.
  • Consults, advises and reviews all business / administrative / budgetary aspects of a proposal for completeness, accuracy and compliance with the Sponsor's regulatory requirements and specifications as well as with internal Rutgers policies and procedures.
  • Reviews and negotiates specific award terms and conditions with identified federal and state Sponsors.
  • Submits proposals to all federal, state, local government, non -profit and for-profit sponsors via the Rutgers Research Administration and Proposal Submission System (RAPSS), via the designated Sponsor's electronic portal, or via any other route identified by the Sponsor.
  • Functions as the liaison between the Principal Investigator (PI) / Department support staff and the Sponsor for any additional clarifications, provision of documentation and response to questions issued by the Sponsor prior to the issuance of the award agreement.
  • Communicates often and closely with the PI and his/her administrative support team to handle all post award non-financial aspects of sponsored awards, including, but not limited to, post award requests for prior Sponsor approvals (when needed), review of award modifications, review/submission of technical reports (when requested by the Sponsor), and budget revisions and reallocations.
  • Reviews, negotiates and processes awards and is responsible for the Funding proposals and Awards modules of RAPSS, as well as for the accuracy and integrity of the information entered, as RAPSS functions as the Rutgers database for research non-financial research administration.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 07
Position Salary
Annual Minimum Salary 88210.000
Annual Mid Range Salary 111651.500
Annual Maximum Salary 135093.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

  Qualifications

  

Minimum Education and Experience
  • A bachelor's degree or an equivalent combination of education and/or experience.
  • Five years of experience in a university grants/contracts office or academic department administrative office.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Must have advanced understanding and knowledge of Federal, State, non-profit and for-profit sponsor policies and procedures, as well as Institutional policies and procedures.
  • Familiarity with Office Suite (Work, Excel, PowerPoint) and other business software applications pertaining to applications.
  • Extensive familiarity with sponsor electronic research administration programs pertaining to proposal submissions, in depth knowledge of federal, state, non-profit and for-profit Sponsors' requirements and regulations.
Preferred Qualifications
  • Knowledge of federal procurement regulations, including both FAR and the DFAR, is desired.
Certified Research Administration (CRA).
Equipment Utilized
  • Equipment: Computer, printer, fax, copier.
  • Software: Office Suite; RAPSS S2S; Internet Explorer; Mozilla Firefox, Chrome; Adobe Pkg; DocuSign.
  • A wide variety of Agency submission portals including, but not limited to,:
Federal Agencies:
eBRAP
eRA commons
DARPA.BAA
EzFedGrants
eere-exchange.enrgy.gov
Easygrants.nfwf.org
National Endowment for Arts
Grantsolutions.gov
Justgrants.gov
HRSA Electronic Handbook
FastLane / Research.gov
Fed Connect
FEMA
Grants.gov
NASA NSPIRES
NOAA Grants online
Office of Juvenile Justice
Space Telescope Grants Management System
Team Web (FTA)
US Department of Education (G5)
State Agencies:
SAGE
EWEG
CIMS
NJDEP SAGE
Other Agencies:
American Heart Association
BSF ( By National Science Foundation)
March of Dimes
NCIIA
Proposal Central
Various Small Foundation Submission Portals
Physical Demands and Work Environment
  • Office environment.
Special Conditions

  Posting Details

  

Posting Number 24ST0138
Posting Open Date 01/22/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
City Piscataway
State NJ
Location Details

  Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

  

  Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

  

  Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

  

  It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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