Job Description
Job Title: Project Manager 2 - Post Occupancy
Department: Capital Planning
Reports To: Project Manager 3 - Post Occupancy
FLSA: Exempt
Grade: 11
Salary: $82,949 - 91,244
Purpose
The MSBA is seeking to hire one or more qualified individuals interested in joining our team of
professionals in the continued efforts of the MSBA's mission of partnering with Massachusetts
communities to support the design and construction of educationally appropriate, flexible,
sustainable, and cost-effective public-school facilities.
Job Summary
The MSBA's Post Occupancy Project Managers ("Project Managers") monitor public school
projects from invitation to conduct a feasibility study through construction and manage and
assist in performing post-occupancy evaluations of completed MSBA-funded school buildings.
The Post-Occupancy Project Manager 2 supports and maintains the efforts associated with
MSBA's Post-Occupancy Evaluation program. The Project Manager 2 applies MSBA's
policies, agreements, and procedures associated with generating individual post-occupancy
evaluations and associated internal and external reporting.
ESSENTIAL FUNCTIONS AND RESPONSIBLITIES
• Coordinate post-occupancy related activities internally with the appropriate MSBA
departments and local district officials. Identify and recommend potential resolutions.
• Support further development of MSBA's post-occupancy policies, procedures,
communication protocols, tools, templates, and databases and establish a process for
modifications and/or updates.
• Communicate MSBA's post-occupancy schedule and related efforts with professional
consultants and local district officials participating in the Post Occupancy Evaluation
program.
• Collect and review pre-occupancy components from district generated feasibility, design,
construction, and other related documents.
• Coordinate the professional consultant's deployment and feedback associated with
district questionnaires, surveys, etc.
• Support in the review of consultant agreements, contracts, work orders, and invoicing.
• Travel to building project sites throughout Massachusetts while representing the MSBA
and participate in the building visit portion of the post-occupancy evaluation as assigned.
Document observations associated with building visit portion of the post-occupancy
evaluation and coordinate potential findings and/or recommendations with the reporting
effort.
• Review and generate detailed comments for reports generated by professional
consultant(s) to ensure compliance and conformance with consultant contract
requirements.
• Generate detailed responses associated with internal feedback of draft post-occupancy
evaluation reports.
• Generate detailed responses to external feedback related to post-occupancy evaluation
reports distributed to participating districts.
• Prepare and present periodic status and summary reporting to supervisor in support of
reporting to MSBA's Executive and Senior Staff, MSBA's Board of Directors, and
MSBA's Facilities Assessment Subcommittee.
• Analyze trends related to information obtained through post-occupancy evaluations and
determine potential impact to the Capital Planning Department.
• Work collaboratively with in-house Data Manager to establish and ensure data collection
protocols associated with district generated feasibility, design, construction, and other
related documents.
• Work collaboratively with in-house Data Manager to ensure the accuracy and
completeness of collected data associated with the Post Occupancy Evaluation Program.
OTHER DUTIES AND RESPONSIBLITIES
• Support efforts associated with periodic procurement(s), approximately every 3-4 years,
and for professional consultants and/or technical vendors as required to support MSBA's
grant program and other potential initiatives.
• Support the efforts related to initiatives that improve MSBA policies and practices that
support the overall needs of the Capital Planning department.
• Contribute to the delivery of public outreach presentations and/or publications.
• Support the efforts associated with the recruitment, selection, and training of internal
personnel.
• Potential to perform other duties as assigned.
Qualifications
REQUIRED QUALIFICATIONS
• Bachelor's degree in at least one of the following: architecture, engineering,
construction, project management, or related field.
• Four-to-seven years of experience associated with architecture, design, construction,
project management, or other applicable disciplines.
PREFERRED QUALIFICATIONS
• Demonstrated experience associated with public construction and/or educational
facilities, knowledge of Massachusetts public bidding laws, and/or previous experience
working with federal, state, county, or local government.
• Demonstrated experience associated with post-occupancy evaluations and/or the post occupancy evaluation process.
KNOWLEDGE, SKILLS, and ABILITIES
• Thorough understanding of the design process from conceptual phases through
construction documents.
• Possess proficiency in Microsoft Office software applications, including Excel,
Word, PowerPoint, and Outlook.
• Effectively delegate work and manage multiple tasks involving complex and
varying problems.
• Possess strong verbal and written communication skills.
• Gather, analyze, and present complex technical information in a clear, concise, and
comprehensible manner.
• Proactively work independently and as part of a team.