LEGAL SECRETARY III - Range 13 / NON

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　　LEGAL SECRETARY III - Range 13 / NON

　　Salary

　　$58,260.80 - $74,276.80 Annually

　　Location

　　Anchorage, AK

　　Job Type

　　Regular / Full Time

　　Job Number

　　2023-09424

　　Department

　　Municipal Attorney

　　Division

　　Civil Law

　　Opening Date

　　01/05/2024

　　Closing Date

　　Continuous

　　Description

　　Benefits

　　Questions

　　Job Information

　　Open to the general public and any current Municipal employee.

　　This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

　　DEPARTMENT: Municipal Attorney - Civil Law Division

　　HOURS OF WORK: Monday through Friday; 8:00 a.m to 5:00 p.m.

　　LOCATION: City Hall; 632 W. 6th Avenue

　　Example of Duties

　　Assist attorneys during the with daily court case management tasks. Secretaries are responsible for formatting and finalizing various legal documents filed with courts of all levels; data-entry and case management; communicating with various officials and individuals over phone and email; processing incoming/outgoing legal documents; scanning, filing, faxing; coordinating case-related attorney travel; and other duties as assigned. Secretaries in this department work on time-sensitive, confidential, and sometimes-high profile legal work ranging from legal advice to complex court litigation. This position would also be trained in the Municipal Impounds department, in providing information to the public regarding impounded vehicles. Perform other related duties as assigned.

　　Minimum Qualifications / Substitutions / Preferences

　　High school diploma, GED, or equivalent and five (5) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary II with the Municipality of Anchorage or the equivalent elsewhere.

　　OR

　　Associate's degree in Criminal Justice, Paralegal Studies, or similar discipline and three (3) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary II with the Municipality of Anchorage or the equivalent elsewhere.

　　Additional Important Information

　　The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

　　If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

　　All required certifications and licenses must remain current for the duration of employment.

　　Military Service Interview Preference :

　　Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

　　Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

　　The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

　　Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

　　For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

　　The MOA is an EO and AA employer and complies with Title I of the ADA.

　　For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

　　The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

　　Health / Medical Benefits:

　　Medical/Dental/Vision/Audio

　　Life Insurance

　　Dependent Life Insurance

　　Short Term Disability

　　Long Term Disability

　　Flexible Spending Accounts – Health and Dependent Care

　　Health Savings Accounts

　　Retirement:

　　State of Alaska Public Employee Retirement System (PERS) Program

　　401(k) and 457 Savings Plans

　　Employer Paid Benefits:

　　Employee Assistance Program

　　Paid Leave Plan

　　13 Paid Holidays

　　For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

　　01

　　In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

　　Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

　　If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

　　Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

　　Yes

　　No

　　02

　　Which of the following best describes your level of education as it relates to this position?

　　None / Less than High School

　　High School Diploma / GED

　　Associate's Degree in Criminal Justice, Paralegal Studies or similar discipline

　　Associate's Degree in a different field

　　Bachelor's Degree in Criminal Justice, Paralegal Studies or similar discipline

　　Bachelor's Degree in a different field

　　Master's Degree or higher in Criminal Justice, Paralegal Studies or similar discipline

　　Master's Degree or higher in a different field

　　03

　　How many years of experience do you have in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems?

　　Less than 1 year

　　1 year to less than 3 years

　　3 years to less than 5 years

　　5 years to less than 7 years

　　7 years or more

　　04

　　How many years of experience do you possess working as an Legal Secretary II with the Municipality or the equivalent elsewhere? Some examples of Legal Secretary II related duties include: Prepare original drafts of court pleadings, contracts, affidavits, and other documents for review and approval of professional legal staff. Perform research in connection with specific matters. Respond to requests for information from in-house legal staff, outside firms, other Municipal agencies, and the general public. Exercise editorial responsibility regarding appropriate format, legal citations, exhibits, grammar and syntax in transcription and production of a variety of legal correspondence, petitions, briefs, pleadings, contracts, subpoenas, and other documents appropriate to the work of the office. Ensure compliance with applicable court and/or administrative hearing filing requirements. Perform docketing, to include date extraction from pleadings and pretrial orders. Maintain a variety of legal texts and references; establish and maintain case files and other attorney files and follow-up records relating to legal cases or administrative matters; maintain court calendar; prepare records and files for scheduled archiving.

　　Less than 1 year

　　1 year to less than 2 years

　　2 years to less than 3 years

　　3 years to less than 4 years

　　4 years or more

　　05

　　Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

　　Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

　　06

　　Please describe additional, relevant paid or unpaid work experience that demonstrates your ability to perform the tasks and duties of this position to include approximate number of hours per week. Examples of such work experience may include volunteer work or other extracurricular work (including in high school or college), as well as paid or unpaid work performed for tribes and/or tribal, cultural, community-based, philanthropic, religious, spiritual, professional, or social organizations.

　　Required Question

　　Agency

　　Municipality of Anchorage

　　Address

　　632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

　　Phone

　　(907) 343-4442

　　Website

　　http://www.muni.org/jol

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