Job Description

　　You are eager to learn and quick on your feet.

　　You have an agile mindset

　　You have experience supporting a legal team.

　　You are actively forward-looking and pre-emptive of questions.

　　You are extremely organized and highly motivated.

　　You are very detail-oriented yet also able to think with the executive.

　　You can take directions quickly and get things done.

　　You are flexible, driven, creative and an achiever.

　　You can facilitate when asked; you can follow when asked.

　　You are driven to make a difference and serve.

　　You are customer focused.

　　You never quit because you're a winner.

　　You are comfortable with and can quickly pick up new technology/digital tools.

　　You are creative and full of ideas.

　　You quickly roll up your sleeves and pivot at a moment's notice.

　　You can quickly change and adapt to changing priorities.

　　You will be discreet when dealing with confidential legal matters.

　　ABOUT US

　　The Operational Services Division (OSD) is a progressive, results-driven agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance. OSD is comprised of several units: Strategic Sourcing Services, Office of Vehicle Management (OVM), Performance Analytics, Human Resources, Finance, Legal, Marketing, and Training, among others. OSD uses modern goal-setting techniques such as The 4 Disciplines of Execution and Agile project management to promote cross-boundary collaboration within the agency.

　　OSD is looking for an experienced Legal Executive Assistant that brings OSD's mission-critical competencies to their work including being action oriented and an effective communicator, valuing differences, cultivating innovation, instilling trust, and driving OSD's vision and purpose.

　　Duties and Responsibilities Include:

　　Under direction from the General Counsel

　　• Act as front-line liaison for approval and meeting requests for the Legal Department, including managing and maintaining schedules (adding, changing and deleting appointments) for both internal and external customers, including agenda development and scheduling room and call-in number

　　• Actively perform administrative tasks as directed and recommend opportunities for improvement

　　• Meet with internal/external customers as an executive representative

　　• Actively problem solve

　　• Actively attend professional/technical educational forums to stay current on executive assistance best practices

　　• Provide assistance to the Compliance Unit within the Office of the General Counsel as needed

　　• Organize and maintain all files (paper and digital)

　　• Other projects and tasks as required by the Office of the General Counsel

　　PREFERRED QUALIFICATIONS:

　　• Advanced MS Office experience

　　• Knowledge of the principles and practices of office management

　　• Ability to communicate effectively, including verbal and written

　　• Ability to organize large amounts of information and manage multiple projects at one time

　　• Ability to interact effectively with diverse groups of people

　　• Ability to be discreet and keep sensitive information confidential

　　• Strong organizational and planning skills

　　The Operational Services Division values staff diversity and contributions to an inclusive working and learning environment. Join our team to learn more about the exciting DEI efforts at OSD. Read our DEI Value Statement below:

　　DEI Value Statement

　　Diversity, Equity, and Inclusion are integral to the Operational Services Division's (OSD's) mandate to oversee transparent and equitable practices through a variety of public services and programs within the Commonwealth of Massachusetts. OSD commits to cultivating and nurturing a diverse workforce, which is reflective of the communities we serve and recognized as our greatest strength. Diversity, Equity, and Inclusion are our core principles, guiding us in who we aspire to be in our business operations and partnerships.

　　Qualifications

　　 First consideration will be given to those applicants that apply within the first 14 days.

　　MINIMUM ENTRANCE REQUIREMENTS:

　　Applicants must have at least (A) four years of full-time or equivalent part-time experience in one or multiple areas of the following, as required by the assignment: office management or administration, finance, accounting, purchasing, or human resources or (B) any equivalent combination of the required experience and the substitutions below.

　　Incumbents may be required to possess a current and valid motor vehicle driver's license at a class level specific to assignment.

　　Substitutions:

　　I. An Associate's degree with a major in public or business administration, human resources, accounting, business management or other related degree may be substituted for one (1) year of the required experience.

　　II. A Bachelor's degree or higher in with a major in public or business administration, human resources, accounting, business management or other related degree may be substituted for two years of the required experience.

　　Comprehensive Benefits

　　When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

　　Want the specifics? Explore our Employee Benefits and Rewards!

　　An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

　　The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.