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IFS Vendor Coordinator
IFS Vendor Coordinator-July 2024
St. Paul
Jul 18, 2025
About IFS Vendor Coordinator

  What this job involves - IFS Vendor Coordinator II, will oversee vendor compliance, communication, and development as well as approving invoices . Working closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services. What is your day-to-day? Perform day-to-day oversight and completion of work orders, providingstatusupdatesvia the work order system Provide backup support for meetings Assist in solvingproblems associated withbuilding services/property management. To ensure proper vendor coverage for customer locations, the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors Collaborate with vendors to identify and correct service concerns Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints Ensures appropriate follow-up with vendors, team and client Assistwith budgetary requests, analysis, and reporting. Assist Finance, Sourcing, and other Account Management team members. Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed. Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers. Assists with the coordination and scheduling of maintenance activities Handle multiple demands/priorities effectively and quickly adapt to change Seeks to improve processes and systems for overall client satisfaction continuously. Other duties as assigned Desired experience and technical skills Required: 2+ years' experience with Facility or Property Administration 2+ years of facilities or commercial real estate experience in an admin capacity Superior customer service skills and orientation Ability to maintain professionalism at all times under stressful situations Ability to plan and manage work under time constraints Ability to multitask and work without direct supervision Proficient in MS Office and possess strong written, verbal, and people skills Strong organizational skills and collaborative style Preferred Familiar with Corrigo CMMS Location: Remote. This position can be located anywhere within the continental U.S. JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

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