Job Description

　　About the Office of the Inspector General (OIG or Office)

　　Since its creation as the nation's first state-level inspector general's office, the Massachusetts OIG has been at the forefront of promoting effective government and the responsible use of public money and property. The OIG is an independent agency charged with preventing and detecting fraud, waste and abuse in the use of public funds and public property. By statute, the Inspector General (IG) has broad authority to oversee the use of state, local and federal funds by state and local governments, as well as by those who receive government funds or use public property. This includes state agencies, counties, cities, towns, quasi-governmental authorities and districts, as well as individuals, corporations and not-for-profit organizations that do business with the government.

　　The Office is led by the Inspector General of the Commonwealth, who is appointed by the Governor, Attorney General and Auditor "...solely on basis of integrity and demonstrated ability in accounting, auditing, financial analysis, law, management analysis, public administration, investigation or criminal justice administration." M.G.L. c. 12A, § 2.

　　The Office is organized into 12 business units, operates from two locations, employs approximately 90 staff, and has an annual budget of approximately $9.8M. Additional information about the office may be found at Welcome to the Office of the Inspector General | Mass.gov.

　　The OIG enabling statute is Chapter 12A of the Massachusetts General Laws (Chapter 12A). Further details may be found at Chapter 12A (malegislature.gov).

　　Operations Bureau

　　The Operations Bureau (OPS) plays a crucial role within the OIG. It is responsible for a variety of functions including budgeting, human resources, office administration, case management, procurement, operations, information technology, cybersecurity and records management.

　　Human Resources Specialist: Position Overview

　　The OIG is looking for a Human Resources Specialist, who will report to the Director of Human Resources and Recruitment (DHRR) within the Operations Bureau. This position will assist the DHRR with various HR functions including recruitment, training, policies, onboarding and offboarding. This position, with the DHRR, will help create and implement innovative HR solutions and process improvement initiatives.

　　Responsibilities include but are not limited to:

　　Processes time keeping and HR transactions efficiently and effectively utilizing appropriate technologies.Help drive the implementation of the move to the Commonwealth's self-service time and attendance (SSTA) program.Maintains a high standard of HR professionalism in representing the Commonwealth in all interactions with customers, colleagues, and supervisors.Consult with the DHRR on advice and guidance for managers on a wide range of issues including recruitment, staffing, performance management, and employee matters.Serve as the liaison with benefits vendors. Responsible for maintaining employee personnel folders, with a focus on modernization of this function.

　　Qualifications

　　Key Abilities, Skills and Experience:

　　Ability to review, analyze and compare data for accuracy, completeness, and consistency to then draw conclusions and make appropriate recommendations. Demonstrated ability and understanding to fully utilize HRIS systems including the Commonwealth's HR/CMS. Technically savvy - Proficient usage of Microsoft Office products including Word, Excel, PowerPoint, SharePoint and Outlook as well as technologies supporting a remote workplace (e.g., Zoom, Microsoft Teams). Ability to handle confidential information. Understanding diversity and the importance/commitment to shaping and developing a positive, inclusive, diverse and supportive work culture. Ability to supply excellent customer service to internal and external customers on a consistent basis. Strong time-management skills, ability to meet deadlines, multi-task, set priorities and manage time effectively. Ability to follow instructions and function effectively as a member of a team. Ability to always remain professional and courteous. Excellent verbal and written communication skills with the ability to present clear, concise, and prompt communications.

　　Preferred Abilities, Skills and Experience Include:

　　Experience with the Commonwealth's HRIS, HR/CMS. Experience with the Commonwealth's Information Warehouse, CIW.

　　Salary Range: $65,000 - $80,000

　　Other Position Information: Full time/Exempt

　　Hybrid Work Schedule:

　　The Office of the Inspector General offers a hybrid work schedule. Under this policy, employees may request one of the following weekly hybrid schedules: 1) four days telework and one day onsite; 2) three days telework and two days onsite; 3) two days telework and three days onsite; or 4) one day telework and four days onsite. The onsite location is at OIG's Boston office and employees may work remotely the remainder of the time at a location approved by their supervisor, so long as they comply with the requirements of the Hybrid Work policy. Employees will be assigned to their onsite workspace based on their approved schedule. The approved telework location must be located within Massachusetts or within an approximately two-hour driving or train commute distance. OIG does not reimburse employees for travel to the office. In addition, the successful candidate may be required to work primarily on site in Boston during the initial training and orientation period and/or for certain positions a primarily on-site role may be necessary.

　　Benefits:

　　We value our employees and offer benefits that support their lives and well-being, while promoting an environment focused on inclusion, flexibility, professional growth, trust and respect. The Office therefore is pleased to offer a comprehensive benefits package for its employees. The specific components and eligibility may vary based upon position, hours worked per week and other variables. Consequently, specific benefits for this position may be discussed as part of the interview and offer process.

　　The overall benefits available include paid vacation; sick and personal leave time; health, dental and vision insurance through the Commonwealth's Group Insurance Commission; and optional pre-tax health savings account plans. To view the details of the various plans and the cost split between employer and employee, go to the Group Insurance Commission Website.

　　Employees also participate in the Commonwealth's state retirement plan, which may become a defined benefit plan for those who both vest and subsequently retire from state service. For more information, visit the Massachusetts State Retirement Board Website.

　　In addition, the Office provides employees the opportunity to elect life insurance, long-term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.

　　This position may be eligible for the federal Public Service Loan Forgiveness (PSLF) program administered by the federal government.

　　How to Apply

　　Submit cover letter and resume via email by January 12, 2024:

　　Sarah Hoover, Director of Human Resources & Recruitment

　　Office of the Inspector General

　　[email protected]

　　Diversity and Inclusion Statement

　　Diversity Officer: Sarah Hoover

　　The Office of the Inspector General is an Equal Opportunity Employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. The Office does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

　　The Office promotes access, inclusion and diversity for all staff, believing that these qualities are foundational components of an outstanding working environment and in keeping with its mission. The Office actively seeks to increase the diversity of its workforce and is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.