About the Role

　　Improving and extending people's lives is what we do. It's our purpose, our calling - the summit

　　we're always striving to reach. But doing this consistently, at scale, for people around the world is no easy task. Getting patients the medicines they need presents a series of complex challenges that can only be overcome with curiosity, determination and the support of a strong, united team. 2.8 million people living in Australia and New Zealand live healthier, more productive lives as the result of a Novartis Medicine.

　　As a Group Executive Assistant at Novartis, you will play a crucial role in supporting our enabling functions, which include P&O, Finance, Public Affairs, Legal, and Communications. This position is available due to an internal development move within the company.

　　We are seeking an experienced EA professional who not only possesses strong administrative skills but also has a curious mindset, agility, comfort with ambiguity, and a high level of integrity towards our purpose. This role is a contract (12months).

　　This role offers a great opportunity for professional growth as it provides exposure to multiple areas within the company, both locally and globally. You will have the chance to gain valuable experience, take on responsibilities, and expand your skillset.

　　Your Executive Assistant responsibilities include, but are not limited to:

　　• Administrative support to 5 Leadership team members daily, including coordinate travel, meetings, diary management, and external customer engagements

　　• Provide briefings to your leaders on critical issues & events across the week ensuring prepared for priority meetings

　　• Manage pro-active diary management, including field visits, scheduling internal and external meetings, staff lunches and monthly meetings, organization of teleconferences, VCs etc.

　　• Expense claims and organize necessary business cards/stationary, monitor/action emails-

　　• Anticipate needs to ensure efficiencies in day-to-day activities.

　　• Attend leadership team meetings, take minutes/follow up where necessary.

　　Diversity & Inclusion / EEO

　　We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

　　Role Requirements

　　What you'll bring to the role:

　　• Commercial and operational/administrative experience to senior executives.

　　• Strong interpersonal skills, networking, influencing and negotiation.

　　• Ability to build rapid relationships with key stakeholders and influencers.

　　• Fast learner with the ability to drive change across the organization.

　　• Team player and proactive 'can do' attitude.

　　• Strong communication skills, conflict resolution and stakeholder management skills.

　　• Excellent interpersonal skills; demonstrated effective listening and questioning skills.

　　Why Novartis?

　　766 million lives were touched by Novartis medicines in 2021, and while we're proud of this, we know there is so much more we could do to help improve and extend people's lives.

　　We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

　　We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world's toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

　　Imagine what you could do here at Novartis!

　　Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network

　　Division

　　International

　　Business Unit

　　APMA IMI

　　Location

　　Australia

　　Site

　　Sydney

　　Company / Legal Entity

　　AU Pharma Pty Ltd

　　Functional Area

　　Facilities & Administration

　　Job Type

　　Full Time

　　Employment Type

　　Temporary

　　Shift Work

　　No