FISCAL ASSISTANT II - 41000106

　　Date: Jan 22, 2024

　　Location:

　　TALLAHASSEE, FL, US, 32399

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820973

　　Agency: Office of the Attorney General

　　Working Title: FISCAL ASSISTANT II - 41000106

　　Position Number: 41000106

　　Salary: $36,000.00 Annually

　　Posting Closing Date: 02/01/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

　　Pay: $36,000.00 Annually

　　Position Summary: This is a Fiscal Assistant II position within the Office of the Attorney General, Finance and Accounting Unit.

　　Minimum Qualifications: A high school diploma or its equivalent, and two years of bookkeeping or clerical accounting experience.

　　College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.

　　The Work You Will Do: The duties of this position may include but are not limited to:

　　Responsible for mailing warrants received from the State Comptroller for invoice payments to vendors and reimbursements to employees. This includes matching proper documentation (voucher and copy of invoice) to each individual warrant, mailing warrants to proper address, and placing a warrant strip in the voucher file indicating date warrant was mailed to establish a proper audit trail.

　　Act as the receptionist for the Finance and Accounting Section.

　　Take incoming calls from outside the office and determine appropriate staff necessary to assist the caller.

　　Take telephone messages for the Finance and Accounting Administrator.

　　Responsible for ensuring all mail received in Finance and Accounting is appropriately stamped with a clock-in date and distributed to proper section for disposition.

　　Process revolving fund check requests daily, as requested.

　　Prepare copies of all issued revolving fund checks and distribute to appropriate employees.

　　Determine the type of mailing requirement necessary for these checks (inter-office, federal express, etc.) and mail accordingly.

　　Assemble in proper order vouchers produced for upload from the Victim’s section.

　　Scan all vouchers daily after warrants have been mailed.

　　Make any corrections that are needed after the quality control check has been completed along with additions as requested, and file voucher barcode sheets after quality control has been completed.

　　Audits monthly maintenance invoices: This will also include preparing code sheets for data entry into the Florida Accounting Information Resource (FLAIR) using the appropriate cost centers and making the required number of copies to be included with the voucher that is kept both internally and/or sent to the Department of Financial Services when required.

　　Verifies authorization of payment and ensures compliance with 215.422, F.S.

　　Perform other related duties as required.

　　The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

　　Annual and Sick Leave benefits.

　　Nine paid holidays and one Personal Holiday each year.

　　State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

　　Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

　　Flexible Spending Accounts

　　Tuition waivers.

　　And more!

　　For a more complete list of benefits, visit www.mybenefits.myflorida.com .

　　IMPORTANT NOTICE: To be considered for the position, all applicants must:

　　Submit a complete and accurate application profile necessary for qualifying such as dates of service, Business name, address and contact information, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application. Applicants who do not provide all information necessary to qualify may not be considered for this position.

　　Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.

　　The elements of the selection process do include a skill assessment exercise.

　　Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.

　　OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

　　CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

　　E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify). E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

　　PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.

　　REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Tallahassee