WHO ARE WE?

　　At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative, and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.

　　ROPU MIDI is a Regional Operating Unit consisting of 8 mid-sized European countries; Belgium, Denmark, Finland, Greece, Norway, Portugal, Sweden and The Netherlands. MIDI is a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

　　THE OPPORTUNITY

　　Are you an experienced assistant with marketing and project management skills? Then join our highly driven and fun team in Amsterdam and work for a "Global Top Employer" certified company!

　　As the Coordinator MIDI , you will provide organizational and project-based support to the regional Human Pharma (HP), Therapeutic Area (TA) Leads (Medical team) & MIDI Core Team(s), thereby contributing to the overall performance of MIDI Human Pharma (HP).

　　You will work in our new office in Amsterdam while reporting directly to the Medical Affairs Team Leader MIDI .

　　YOUR KEY RESPONSIBILITIES

　　• General administrative support tasks (e.g., organization and coordination of internal TA meetings, ordering materials/prints/translations, creation and distribution of newsletter, greeting guests, etc.)

　　• Support onboarding of new colleagues in the team (e.g., prepare onboarding checklist and schedule get-to-know meetings).

　　• Organization and coordination of TA specific (international) events (e.g., advisory boards, TA summits).

　　• Coordinate the complete process around contracting HCP/ HCO/PO (requesting approval, contracting, invoicing, spend capture, archiving).

　　• Support the operation of Boehringer Ingelheim systems (e.g., Boehringer Ingelheim systems like GBS) and software tools/platforms.

　　• In alignment with Finance, maintain budget overview, securing Year-End Provisions (planned and actual spend), and improve processes where needed in to keep (internal + external) customer satisfaction and experience.

　　• Contract routing and following up.

　　WHAT YOU SHOULD BRING TO THE TEAM

　　• Passion and proactivity and at least two years of experience in a similar position.

　　• Proven administrative assistant experience and solid interpersonal skills.

　　• Practical experience with project management and event organization (preferably at an international level).

　　• Excellent command of the English language.

　　• Able to stick to timelines and manage multiple tasks at the same time.

　　• Very good networking skills, able to quickly build up a network within your job area.

　　• Systematic, organized, and strong administrative capacity.

　　• Strong communication skills and ability to collaborate effectively confidently with people at all levels both within and outside of the organization.

　　• Flexible and willing to work in a fast-paced and diverse environment.

　　• Lastly, Bachelor’s degree in Business Administration, Marketing, related field, or relevant working experience.

　　WHAT WILL YOU GET IN RETURN?

　　Next to working in a Global Top Employer (https://www.top-employers.com/en/global-top-employers/) certified company that offers you the opportunity to develop and challenge yourself while learning from a fast-paced environment:

　　• Be part of a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being)

　　• Access to learning platforms such as LinkedIn Learning Premium, internal Learning portal

　　• A competitive salary range based on seniority and skills and 31 vacation days to re-energize

　　• Hybrid workplace model – flexibility to work from home within the respective country and our sustainable (platinum-certified) office (https://edge.tech/developments/edge-amsterdam-west)

　　• A diverse team that enjoys fun activities and celebrations (e.g., Team events, Christmas Party) and values a respectful working atmosphere!

　　Please note that for this position you will be hired on an external contract.

　　WHAT’S NEXT?

　　We are looking forward to receiving your application! We will then have a look at your CV and cover letter. If we see a match, we will invite you for a video call or a face-to-face interview.

　　If you have any questions related to the recruitment process, please do not hesitate to contact Talent Acquisition MIDI: [email protected]

　　DIVERSITY & INCLUSION

　　At Boehringer Ingelheim we share the opinion that diversity and inclusion is essential for the growth of our business and that our strengths and competitive advantage are also the result of the diversity of our company – diversity across the three dimensions of inclusion: Gender, Geography and Generation. Our people are part of a deep-rooted, family company philosophy that welcomes everyone! We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

　　Screening:

　　In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.

　　All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.