Overview

　　Administrative Assistant - Global Marketing and CMO Support

　　Wrocław, Poland

　　We are seeking a dynamic Administrative Assistant to provide comprehensive support to our globally dispersed Marketing leaders and Chief Marketing Officer (CMO).

　　This role demands a proactive, organized professional capable of managing business cadence, logistics, calendars, travel arrangements, presentations, and meeting logistics. The ideal candidate will seamlessly handle executive-level tasks, maintaining confidentiality, and contributing to the overall efficiency of the team.

　　Responsibilities:

　　Business Cadence Support

　　Coordinate and support business processes to ensure smooth operationsFacilitate communication and collaboration among global Marketing teams Process and code invoices and facilitate proper expense recognition between Marketing and Finance Coordinate project tracking of M&A projects; maintaining project sheets and proper due dates

　　Logistics Management

　　Oversee logistical aspects of projects, events, and day-to-day operationsStreamline processes to enhance overall efficiency

　　Calendar Management

　　Efficiently manage complex calendars for Marketing leaders and the CMOSchedule and prioritize appointments, meetings, and events

　　Travel Coordination

　　Arrange international and domestic travel, including flights, accommodation, and transportationEnsure travel plans align with the executives' preferences and business requirements

　　Presentation/PowerPoint Support

　　Create and edit compelling presentations for Marketing leaders and the CMOCollaborate with teams to produce visually impactful materials

　　Meeting Logistics and Support

　　Coordinate and organize meetings, both virtual and in-personProvide logistical support to ensure meetings run smoothly and efficiently

　　Executive-Level Tasks

　　Handle sensitive and confidential information with discretionAnticipate needs and proactively address challenges for the executives

　　Qualifications:

　　Proven experience as an Administrative Assistant or similar roleExceptional organizational and multitasking abilitiesProficiency in Microsoft Office Suite and other relevant softwareStrong communication and interpersonal skillsAbility to work independently and collaboratively in a global environment7+ years practical experiencePrevious experience supporting C-level executives is highly desirable

　　What's in it for you?:

　　contract of employment medical Health-Care package multisport Card group Life Insurance referral bonus program flexible working schedule with a start between 8:00-10:00 surprises in the office (ice cream, cold beverages, chocolate etc.) many initiatives and bonding events (we play sports and board games, organize vine testing and exploring the CSR area etc.)

　　About Aptean

　　Aptean is changing. Our ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With over 3700 employees, 60 different products and a global client base, there's no better time to advance your career at Aptean.

　　Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion, disability or age. Celebrating our diverse experiences, opinions and beliefs allows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base.

　　"At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company." - TVN Reddy