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Business Assistant I

Business Assistant I-October 2024

Newark

Oct 30, 2024

About Business Assistant I

　　Position Details

　　Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Dean's Office
Overview	The School of Arts and Sciences-Newark (SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Assistant I. This position is a member of the Dean's Office team in the School of Arts and Sciences-Newark (SASN), embracing the challenges of achieving community goals and supporting team efforts to grow together.The position is responsible for and not limited to the following: Provides coordination and/or support in the areas of budget, accounting, and payroll as well as for a wide range of business functions Monitors Dean's Office budgets and expenditures Supports monthly closing, year-end closing, and working budget processes Prepares a variety of business transactions Trains SASN employees on financial, procurement, and other systems Provides administrative and operational support to SASN leadership, in day-to-day operations, projects, processes, and cyclical responsibilities as needed Must be able to multitask in a fast-paced, stakeholder-focused, highly confidential environment with an understanding of the mission, vision, role, and goals of the Dean's Office, SASN, and Rutgers University-Newark (RU-N), and the role the tasks and responsibilities of this position play in the achievement of these goals. SASN is the second largest unit in the Rutgers system, with two colleges, the Newark College of Arts and Sciences (NCAS) and University College-Newark (UC-N). The Dean's Office serves over 1,000 faculty and staff members and over 6,000 students housed in more than 25 academic departments, programs, centers, and other units.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounting or bookkeeping.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a desire for a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University community.
Preferred Qualifications
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, Tableau, Oracle, ECRT, Box, and knows or will learn any and all systems RU uses for accounting, expense reimbursement, effort certification, budgeting, payroll, procurement, and facilities, and knows or will learn the all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	High profile, fast-paced, stakeholder focused, highly confidential, team environment.
Special Conditions

　　Posting Details

Posting Number	23ST3375
Posting Open Date	01/09/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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