Primary Work Address: 1200 East California Blvd, Pasadena, CA, 91125

　　Current HHMI Employees, click here to apply via your Workday account.

　　About the role:

　　We seek a talented, self-motivated Administrative Coordinator to join the lab of Dr. Michael Elowitz at the California Institute of Technology. The Elowitz lab operates in the fields of systems and synthetic biology. It seeks to analyze and create biological circuits operating in living cells, for fundamental understanding and therapeutic applications. More information about the lab can be found here: https://www.elowitz.caltech.edu/.

　　As a the Administrative Coordinator, you will support Dr. Elowitz and the lab team with a wide range of advanced, diversified, and confidential administrative duties. Your critical thinking skills, initiative, and sound judgment based on your experience will be required to manage tasks, resolve problems, and make recommendations. These tasks may be complex and require considerable judgment, independent action and a high degree of initiative since you will be performing your work with a high level of autonomy and independence.

　　You are an adaptable professional who is excited to work collaboratively with a diverse group, manage the responsibilities of this role with attention to detail, proactiveness, curiosity, and sensitivity.

　　What we provide:

　　A competitive compensation package, with comprehensive health and welfare benefits.A flexible scheduleTraining and CertificationsOne on one mentorship

　　What you'll do:

　　Key Responsibilities:

　　Grant and Project Management

　　Coordinate and track grant applications, including the preparation of figures, progress reports, and related materials.Monitor deadlines for grants, fellowships, and other time-sensitive projects to ensure timely submissions.Assisting with editing and submitting letters of recommendation.Compose, edit, proofread, research and compile letters and/or special reports. Perform miscellaneous clerical duties as required.

　　Recruitment and Personnel Support

　　Pre-screen applicants for lab positions, coordinating recruitment processes.Assist Dr. Elowitz with editing and submitting letters of recommendation.

　　Administrative and Financial Management

　　Organize, book, and manage travel arrangements for Dr. Elowitz and lab members, ensuring timely and cost-effective plans.Process reimbursements for travel and other approved expenses.Assist with lab budget management and finances, coordinating budgets for HHMI and non-HHMI grants.May assist in office space and facilities.Assisting PI with managing email inquiries.Answer routine inquiries without further consultation, resolve routine matters and respond to minor problems or complaints.

　　Communication and Event Coordination

　　Organize and schedule lab meetings, retreats, and other events.Assist Dr. Elowitz in managing email inquiries, helping to triage messages and draft responses.Act as liaison between laboratory and host institution as required. Serve as liaison with administrative staff of other departments and provide information regarding laboratory activities.

　　Lab Operations and Data Management

　　Act as a primary contact person for various lab activities and issues.Ensure that published lab data, code, and other products are permanently stored, maintained, and accessible, following lab and institutional policies.Maintain records of Institute policies and procedures and communicate changes to appropriate personnel. Act as a point person for various lab activities and issuesEnsure that published lab data, code, and other products are permanently stored, maintained, and made accessible.Using a wide variety of computer systems or tools to address lab needs and identifying new tools to increase efficiency.

　　Candidates who thrive in collaborative settings, are proactive in identifying and addressing needs, and can adapt to the evolving demands of a leading research lab are encouraged to apply.

　　What you bring:

　　Qualifications

　　Education

　　Bachelor's degree; or an equivalent combination of education and related work experience

　　Experience

　　Four or more years of increasingly responsible administrative experience. Experience working in a research environment preferred. Knowledge of scientific terminology and familiarity with research laboratory operations are a plus. Experience with Host Institution and HHMI computer systems preferred.Applicant with some background in scientific and especially biomedical research preferred.

　　Skills and Abilities

　　Excellent writing abilityAbility to work inclusively and collaboratively with a diverse population Ability to use a wide range of computational systems and tools.Ability to communicate required information, draft routine correspondence, and basic reports, keep accurate records of work performed. Ability to learn tasks independently and to apply experience to develop new techniques. Fully understands role in the work unit and in related units as well as understanding how the job relates to the organization. Actively seeks opportunities to increase skills and expertise. Remains technically and administratively current in job.

　　We are seeking a candidate who not only possesses the required skills and qualifications but also has the ability to foster a positive and enjoyable work environment for our team.

　　Compensation and Benefits

　　Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

　　Compensation Range

　　$69,190.00 (minimum) - $86,500.00 (midpoint) - $112,420.00 (maximum)

　　Pay Type:

　　Annual

　　HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

　　HHMI is an Equal Opportunity Employer