Job Description

　　ABOUT THIS POSITION

　　The Office of the Secretary of the Commonwealth is seeking candidates for the position of Processing Archivist at the Massachusetts Archives in Boston, Massachusetts. The Massachusetts Archives is responsible for securing, preserving, and managing the state's permanent public records, and for making those historical records accessible. The Archives' collections, consisting of approximately 30,000 cubic feet of records, date from the colonial period to the present. These records of Massachusetts' state government include those from the legislative, executive and judicial branches, the military, and from state agencies and institutions.

　　JOB DESCRIPTION

　　The Processing Archivist will perform all aspects of accessioning, processing, and descriptive work on a variety of archival collections, dating from the late 18th to the late 20th century. They will work independently, as well as collaboratively with the Archives processing staff and other staff and interns.

　　DUTIES AND RESPONSIBILITIES

　　Process (including arranging and rehousing) archival collections with wide variations in physical extent, formats, time periods and complexity, including those requiring continuous ongoing additions Conduct historical research and write descriptions of archival collections necessary for producing cataloging records and finding aidsCompile information necessary for creating records in the MARC format and, as needed, enter information into a commercial archival collection management systemAssume responsibility for specific content areas, and help identify and prioritize related collections for processingAssist as needed with acquisition and analysis of new accessions, surveying, and planning for processing and shelving Identify sensitive materials that may require redaction

　　KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

　　Ability to work well independently, and as a team memberGood time management, and ability to manage multiple projects simultaneouslyExcellent organizational, observational and analytic skills, strong attention to detail, and a sense of curiosityStrong historical research skills and excellent writing abilities, including aptitude for both concise and descriptive writingDemonstrated knowledge of archives practice, and familiarity with accepted conservation and preservation methods. Ability to work carefully with both fragile and heavy materials, including 40 lb. boxes.

　　About us

　　The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.

　　As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.

　　Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office.

　　Statement of Diversity and Anti-Discrimination

　　The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

　　It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

　　Disability Accommodation

　　Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Michael Owens at 617-312-3272 or [email protected].

　　Covid-19 Vaccination Requirement for Employment

　　As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

　　Remote work

　　This position is not eligible for remote work.

　　Total Compensation

　　As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but it is more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:

　　75% state paid medical insurance premiumReasonable Dental and Vision PlansFlexible Spending Account and Dependent Care Assistance programsLow cost basic and optional life insuranceRetirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan12 paid holidays per year and Sick, Vacation, and Personal TimeTuition benefits for employee at state colleges and universitiesShort-Term Disability and Extended Illness program participation optionsIncentive-based Wellness ProgramsProfessional Development and Continuing Education opportunitiesQualified Employer for Public Service Student Loan Forgiveness ProgramSalary range $46,000-$50,000

　　How to Apply:

　　To apply please send: 1) a copy of your resume 2) a cover letter 3) 3 references to [email protected]

　　PLEASE DO NOT APPLY VIA MASS.GOV

　　Qualifications

　　 MINIMUM QUALIFICATIONS

　　Master's degree in Library and/or Information Science from an ALA-accredited program One to two years' experience as a processing archivist

　　 PREFERRED QUALIFICATIONS

　　Familiarity with the MARC format and archival collection management systems such as Re:Discovery Proficio Basic knowledge of Massachusetts history Experience with government and legal records, and with the processing of large collections