General Information:

　　Hitachi Energy is seeking candidates for an Executive Administrative Assistant position supporting the VP of Communications & Marketing, North America and the Region HR lead, North America. This role provides a challenging opportunity for a highly organized, initiative-taker with the ability to plan workload and priorities, anticipate the needs of senior management and effectively balance multiple responsibilities proactively and independently.

　　Candidates must have proven experience in international travel coordination and expense reporting, organization and expediting of executive calendars, and detailed, complex meeting planning and scheduling.

　　The successful candidate will perform a wide variety of administrative duties for the regional heads of Communications & Marketing and HR, as well as periodic support of other key management team members.

　　Additionally, this position will serve as a back-up for the Senior Executive Administrative Assistant (SEAA) to the Head of North America. This includes working jointly on events, meetings and projects that are project managed and led by the SEAA as well as covering for the SEAA responsibilities when out of office.

　　Work location is a hybrid with 3 days per week in the Raleigh 901 Main Campus Drive office and 2 days per week working remote from home office.

　　Responsibilities:

　　Maintain executives' calendars with experience in international coordination, exercising judgment in planning and coordinating meetings and making appointments for company, customers, and other outside personnel. This includes establishing and coordinating annual calendar events. Ability to compose correspondence and produce a variety of documents using Microsoft office suite and other software applications.Create PowerPoint presentations with the content provided in various formats.Create, manipulate, and analyze data on spreadsheets and/or database software programs utilizing formulas.Track and prioritize emails by highlighting those needing executive's attention and responding to appropriate emails directly.Prepare responses or request information for responses needed from other staff.Prepare expense reports including international exchange rate calculations.Support various meetings and events in building including catering and logistics support. Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests.Represent Hitachi Energy for applicable Raleigh site employee activities/events.Manage the process for maintaining the requests for booking the Customer Experience CenterMake complete travel arrangements and coordinate meetings and conferences with customers' high-level executives.Arrange all logistics for multi-day meetings including appropriate facilities, food, transportation, lodging and special activities. Support event planning for internal employee events.Support the onboarding of new team members through ordering of computers, cell phones, etc.

　　COMPLEXITY OF TASKS:

　　Independently set priorities for completion of varied administrative and project-oriented duties typically involving highly confidential information in a fast environment. Anticipate challenges and needs and proactively find solutions. This position requires strong communication skills to effectively interface and coordinate activities involving global company executives and customers.

　　Required Qualifications:

　　High School diploma and over 10 years of experience or a special combination of education with experience and/or demonstrated accomplishments.Experience in proactively taking appropriate actions and proven ability to make independent judgments and decisions is essential.Prior experience in planning of complex workshops/meetings with external vendors and senior level executive participation.Prior experience in administering executive calendars including scheduling and expediting.Prior experience in handling international executive travel and expensesPrior experience in handling confidential information related to both employees and organization strategy.Team player focused on doing what it takes to get the job done.Proactive collaboratorNotary Public or willingness to obtain.

　　Preferred Qualifications:

　　Bachelor's degree preferred.

　　Microsoft Suite experience (Outlook, Teams, PowerPoint, Excel, etc.)