Minimum Requirements:Bachelor's degree and two years related experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted. Grade 5 (Hourly)Position Description:This position will report to the Associate Vice President for UofL Health Advancement but will provide support to a team of fundraisers and related staff, as well as members of the board of the UofL Health Foundation. They will work with minimal supervision and are responsible for office management, planning, problem solving and performing special projects as assigned. They must be able to function independently and have excellent organizational skills. They also must be able to work well under pressure and deal effectively with all levels within and outside of the organization.Duties & ResponsibilitiesOrganize calendars, establish appointment priorities, schedule meetings, make travel and related arrangements, and ensures that material for meetings are prepared and available. This will include helping to maintain a department calendar of events, grants, and reporting deadlines. Note commitments made and ensure follow-up and/or implementation.Manage SharePoint site and email service account.Receive and screen telephone calls, visitors, and mail.Composes routine correspondence and internal/external communication for VP’s approval/signature.Provide support to gift officers, including helping with expense reports.Manage onboarding of new team members. Serve as a resource for solving problems, answering questions, resolving complaints and concerns, and giving direction regarding policies and procedures.Serve as the office manager. Maintain supplies and equipment.Responsible for general clerical support functions which may include supervision of other executive assistants.Maintain departmental records. Maintain confidentiality of information in the department according to established procedures.Anticipate problems and needs and follow through to an appropriate resolution. Use judgment and initiative to determine the approach or action to take in non-routine situations.Interpret and adapt guidelines including unwritten policies, precedents, and practices which are not always completely applicable to changing situations.Demonstrate a commitment to a high level of professional and ethical standards in his/her daily activities, consistent with the Code of Conduct.Will work some weekends and evenings, especially around support for community and hospital events, and provide event support where needed.Perform other duties as assigned.Preferred Qualifications5 years of administrative assistant experience or project management experience is preferred.Excellent Excel, Word and PowerPoint skills required.Proficient in MS Outlook, Teams, Zoom.Excellent oral, written, and interpersonal communication skills.Must be well organized and able to meet deadlines.Must be a self-starter and able to work both independently and collaboratively.Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times.Adheres to and exhibits our core values.Maintains confidentiality and protects sensitive data at all times.The ideal candidate will have a passion for improving community health, health outcomes, and health equity and advancing academic medical care for our region. They will demonstrate: Collaboration & Teamwork: works cooperatively and collaboratively with others toward the accomplishment of shared goals.Valuing Diversity: recognizing and embracing the unique talents and contributions of others.Service Orientation: desire to serve and focus one’s efforts on discovering and meeting the needs of internal and external customers.Achieves Results: reflects a drive to achieve and outperform. Continuously looking for improvements. Accepts responsibility for actions and results.Organizational Alignment: ability to align people, processes, and organizational structure with UofL Health’s strategic direction.Developing Others: views people, their knowledge and capabilities as assets and provides opportunities that allow employees to continuously learn and develop.Communication: practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect.Integrity: conducts business with honesty and professional ethics. Seeks to achieve results in the best interest of the organization. Models and reinforces ethical behavior in self and others.CompetenciesProject Management - organized, task oriented, ability to delegate and follow up.Team-oriented but self-starter - equally comfortable working as a team member, team leader, or solo.Proactive - anticipates and plans for problems before they arise.High energy - works well in fast past and rapidly changing environment.Analytical- evaluates data and other information with the ability to choose the best solution and make recommendations.Problem solver - able to quickly identify problem and challenge, conduct necessary research or gather stakeholder input, and then propose solution.Flexible and agile - ability to change directions as needed for the good of the department or organization.Service excellence - responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.Consensus builder and relationship builder.Commitment to capacity building - works toward helping obtain, improve, and retain skills, knowledge, tools, and other resources needed to accomplish goals.Please include a cover letter along with your resume in ONE attachment. University Advancement encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract. Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit hereTarget Compensation Maximum: $35.33Target Compensation Minimum: $23.54Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.