JOB SUMMARY

　　The Department Assistant is responsible for providing a wide range of administrative and office management services for the Washington, DC Government Affairs office. The scope of responsibilities includes greeting visitors, restocking materials for the office, overseeing maintenance of facilities and appliances, assisting with events etc.

　　MAJOR DUTIES AND RESPONSIBILITIES

　　Actively and consistently support all efforts to simplify and enhance the customer experienceGreet and direct visitors to proper personnelManage purchasing of office and breakroom supplies and materialsMaintain and manage relationships with outside vendors related to operations of the officeCoordinate deliveries and service visits to the officeManage the calendars of reserved spaces within the office, including conference roomsAssist with mail functionsManage office subscriptions, including newsletters and newspapersRespond to work requests from department staff in a timely and accurate mannerAssist with hosting office eventsPerform other duties as requested by supervisor.

　　REQUIRED QUALIFICATIONS

　　Required Skills/Abilities and KnowledgeAbility to read, write, speak and understand EnglishGood interpersonal and verbal communication skillsAbility to perform multiple tasks at one timeAbility to prioritize and organize effectivelyOrganized and attentive to detailAbility to operate telephone consoleKnowledge of personal computer operation and software applications (Outlook, MS Word and Excel

　　Required Education

　　High School Diploma or equivalent

　　Required Related Work Experience and Number of Years

　　1 year of work experience, preferably providing administrative support

　　WORKING CONDITIONS

　　Office environment

　　PHYSICAL AND MENTAL REQUIREMENTS

　　Physical RequirementsAbility to wear telephone head setAbility to work while seated for prolonged periods of timeAbility to lift a minimal amount of weight (such as small packages) and restock items on shelvesVision ability close vision, peripheral vision, and ability to adjust focus

　　GAA130 2023-26336 2023

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