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Department Administrator Supervisor

Department Administrator Supervisor-April 2024

Newark

Apr 22, 2025

About Department Administrator Supervisor

　　Position Details

　　Position Information

Recruitment/Posting Title	Department Administrator Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Psychology
Overview	The Psychology department at Rutgers University - Newark (RU-N) is made up of world-class experts in development, perceptual, social, psychology, and cognitive neuroscience. Members of our department engage in research collaborations that cross departments, campuses, institutions, and countries, engaging with and serving the greater Newark area, providing invaluable hands-on lab experience to undergraduates, and fostering student involvement in research. It is also home to the most popular RU-N Major.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator Supervisor. Reporting to the Chair of the Department of Psychology, School of Arts and Sciences-Newark (SASN), serves as the chief non-academic officer of the Department.This position is responsible for and not limited to the following: Provides administrative leadership and support for academic and non-academic functions, oversees staff, accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions, overseeing a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders. Coordinates assigned administrative functions and daily operations for the Department, and all its programs, including supervision of employees; oversight and assignment of Department workflow; academic and student support; space and facilities assignment and maintenance; purchasing; and policy administration. Manages the collection, revision, and flow of information. Responsible for departmental accounts, internal and external grants, faculty research funds, and other financial matters. Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes. Assists faculty and graduate students in developing research and fellowship proposals, including providing assistance for developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting. Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget. Assists administrative aspects of all faculty recruitment, evaluations, reappointments, and promotions. Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations. Must be able to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	66697.000
Annual Mid Range Salary	84422.000
Annual Maximum Salary	102147.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision. Ability to assess situations quickly and proactively identify and implement solutions to problems.
Preferred Qualifications
Equipment Utilized	Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU, Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
Special Conditions

　　Posting Details

Posting Number	23ST3358
Posting Open Date	12/18/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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