Who We Are:

　　On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

　　Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

　　Essential Functions & Responsibilities

　　Primary Responsibilities

　　Conduct research and gather information for event proposals and budgets including venues/locations, vendors, entertainment options and other event disciplinesSecure vendor pricing for budget developmentAssist in tracking event finances by updating event P&L with quotes, processing invoices, and reconciling expensesBecome proficient in our FileMaker processes and databases including: Event Assignments, Upcoming Events, Expense Reports, Correspondence (Memos, General Info Documents, etc.), Client Invoices, Absolute Accounting/P&L, Time Sheets, Client & Vendor Contact Lists, Budgets & Contracts, Vendor Quoting, Event Contact ListsBecome proficient in our Smartsheet processes including maintaining our bidding database, tracking milestones and deliverables, and updating production timelinesAssist in all areas of vendor bidding including RFPs, Bid Comparisons, Letters of Authorization, Vendor Service Agreements and Change OrdersAssist with site visit & event travel coordination and bookingExecute Non-Disclosure AgreementsLearn event-specific disciplines and become proficient enough to manage all of the below individually- work up to being able to manage a minimum of three (3) at the same time from pre-event to on-site to post-event, under supervision of Lead Producer/Project Lead

　　o Food & Beverage

　　o Entertainment

　　o Guest & Catering Rentals

　　o Signage & Graphics

　　o Venue/Location

　　o Restrooms

　　o Security & Credentials

　　• Mentor and train new coordinators and staff

　　• Possess/gain general knowledge of other event disciplines to include Production, Technical & Creative Services

　　• Understand how to read and utilize diagrams

　　• Manage event timelines and contact lists

　　• Liaise with vendors to facilitate ordering and logistics such as load-in & load-out scheduling

　　• Assist with researching, writing, editing and preparing event proposals/presentations

　　• Work with Creative Services Coordinator to traffic manage the signage & graphics for a project

　　• Secure event supplies

　　• Update manager and project leads

　　Administrative & Other Responsibilities

　　• File Storage

　　• Expense Reports

　　• Process Invoices

　　• Take meeting notes

　　• Monthly American Express Closeout

　　• Monthly FedEx Statements Processing

　　• Daily Timesheet Inputting for Labor Reports

　　• Weekly Timesheet Tracking for Company

　　Other Duties & Responsibilities

　　This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

　　Travel

　　Must be adaptable with work and travel schedule and be available to travel for work during holidays. This position may require up to 30-40% travel.

　　Qualifications

　　Required Education and/or Experience

　　Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience requiredProficient user of Microsoft Office Suite | Adobe AcrobatHighly organized and process-orientedAttention to detail, carefully following instructions and checking work for accuracyAbility to multi-task and remain calm in high-pressure situationsStrong communication, interpersonal, negotiation and conflict resolution skillsGood timekeeping and work ethic that is characterized by commitment, motivation, and energy

　　Preferred Education and/or Experience

　　Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | ZoomPrior experience with large-scale sporting events a plusFlexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

　　Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.

　　Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.