Description

　　Position: Business Administrator

　　Status: Regular, Full-time, Exempt

　　Supervisor: Corps Officers

　　Department: Administration

　　Pay: $67,724.80 Annually

　　Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

　　The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we’re committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

　　Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.

　　General Statement: All employees will be seen by the public as representing The Salvation Army and are expected to conduct themselves in a manner that upholds its mission.

　　Qualifications: Bachelor’s degree in a field related to the business and operational needs of a nonprofit organization. Minimum four years of experience is preferred. Must have experience in the supervision of staff in the workplace. Demonstrate competent written and oral communication skills. Competency in necessary computer programs. Knowledge and understanding of the Army’s mission, values, and priorities. Skills in managing social service programs. Experience in grant writing and fundraising is preferred. Have a driver’s license/ insurance and meet organizational requirements for the use of a company vehicle.

　　Job Description: The Business Administrator functions as middle management in the local corps and has responsibility for its daily operations. The four primary areas of responsibility are 1) people management and contact for employment and human resources in conjunction with DHQ HR), 2) program (social service), 3) property (facility management), and 4) public relations (donor relations/fundraising/grant writing).

　　Job Objective: Provide support to the officers and oversight to employees in carrying out the mission, vision, and purpose of the Vancouver corps. Seasonal responsibilities of the Business Administrator include the overall management of the seasonal Red Kettle seasonal Campaign. The Business Administrator will manage the recruiting efforts of Kettle employees, deliver services to the community, and assist in the implementation of seasonal programs.

　　Personnel Administrator

　　Liaison with Divisional Human Resources, as needed, to provide supervision and direction to direct report employees.

　　Manage and support certain assigned positions.

　　Ensure that all employee evaluations are done in a timely manner.

　　Screen and schedule job interviews for new hires.

　　Maintain and update job descriptions in coordination with HR.

　　Serve as an employee liaison and advocate.

　　Evaluate and make recommendations for workplace improvements or changes.

　　Exercise employee discipline in collaboration with the officers as the administrators.

　　Ensure that all staff are trained and supported appropriately.

　　Serve as DHQ safety liaison and primary contact.

　　Make sure the safety IIP – Injury & Illness Program is implemented and followed.

　　Ensure that employee files are maintained and accessible.

　　Conduct staff meetings in collaboration with the corps officers.

　　Program (social services)

　　Provide supervision and direction on matters related to the organization’s program and services.

　　Write grants for direct services.

　　Manage grants and contracts according to demand and as required.

　　Serve as the department head for social services.

　　Work with director of family services to maintain policies and procedures.

　　Participate in the annual budget planning process.

　　Consult with the divisional social services department regularly.

　　Property (facility management)

　　Provide oversight for general property needs.

　　Understand and follow preferences and priorities of the officers regarding property matters and upkeep.

　　Work with DHQ property department to ensure priorities are met.

　　Maintain a vendor contact list and keep it available for the officers and key staff.

　　Manage infrastructure needs of the buildings and campus.

　　Development - Public Relations (donor relations/fundraising)

　　Seek out funding sources for local program needs.

　　Build and maintain community contacts for community relations.

　　Keep regular contact with government, nonprofit, business, and private funding sources.

　　Collaborate with the local officers in organizing any special fundraising and/or outreach work.

　　Share program knowledge, skills, and expertise with others in the community to advance services to those in need.

　　Maintain media contacts for the local area.

　　Coordinate and collaborate with Divisional Development representatives in all related areas, including fund-raising, public relations, and related initiatives.

　　Other General Duties

　　Advisory Board

　　Support the Officers in all advisory board activities.

　　Participate in board recruitment, planning, and development.

　　Provide staff representation to the board.

　　Coordinate and collaborate with divisional headquarters on items and communications related to Advisory Board.

　　Seasonal Duties

　　Assist the officers in collection of money/goods and the effective delivery of services to the community.

　　Work with the officers and staff to secure a building or process for the most effective distribution of food and toys.

　　Provide coordination and supervision as needed for food and toy programs.

　　Collaborate with the officers, executive assistant, and kettle coordinator in conducting an effective red kettle campaign.

　　Serve as the primary contact to secure loaner vehicles for kettles.

　　Arrange for a rental truck to transport food and toys.

　　Assist in coordinating the efforts to recruit and onboard seasonal staff for Christmas programs and Kettles.

　　Conduct Kettle orientation sessions.

　　Manage the collection of I9s and other new hire paperwork for seasonal and kettle employees upon orientation.

　　Assist with entering employee data into the Kettle program.

　　Schedule seasonal kettle employees accordingly and submit their timesheets to payroll department for processing.

　　Enter income into the kettle program.

　　Run reports from the kettle program as requested.

　　Physical Capabilities

　　Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.

　　Ability to operate a complex multi-faceted telephone system.

　　Ability to operate a desktop and/or laptop computer.

　　Ability to lift up to 30 lbs.

　　Ability to access and produce information from a computer.

　　Ability to understand oral and written information.

　　Ability to walk, sit, stand, and bend intermittently and/or continuously.

　　Ability to exercise good hand eye coordination (using hand to hand, hand to finger, hand to object).

　　Ability to hear and speak clearly.

　　Ability to see clearly both up close and at a distance.

　　Ability to work independently with minimal supervision.

　　Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

　　This position has access to confidential personal client information. It is essential that the client’s right to privacy be observed. Signing this document confirms that you agree to follow the organization’s confidentiality policies and procedures. (a more detailed explanation of this expectation is the human resource handbook).

　　Other work-related duties may be requested or assigned within the employee’s capabilities and what is found to be moral, ethical, and legal to both employee and employer.

　　The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

　　The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.

　　A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurances.

　　Health Insurance: Low bi-weekly premiums ($34.62) for employee only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside of a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance offered starting at $2.31 bi-weekly cost. Employees are covered by an employer paid life insurance policy. Voluntary supplemental life, short-term and long-term disability plans are available.

　　Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at 5 years eligible service time, employee funded voluntary 403(b) options

　　Parental Leave: Benefit will be one week (5 business days) of paid leave at the employee’s normal rate of pay for births, adoptions and foster placements.

　　Sick Leave: 12 days annually accruing from day one, eligible for use after 3 months’ service time.

　　Paid Vacation: 2 weeks annually accruing from day one, for non-exempt positions. 4 weeks annually accruing from day one, for exempt positions. Accrued vacation eligible for use after 6 months’ service time.

　　Paid Holidays: 13 designated holidays + 1 floating holiday per year

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)