Title: Event Coordinator

　　Department: SEO Career

　　Reporting to: Assistant Director of Events  

　　Compensation: $58,500 - $60,500

　　FLSA: Exempt

　　LOCATION/HOURS

　　This is a full-time, hybrid position based out of our New York City office. It is expected that some duties will be performed on-site at least 2-days a week, and some remotely, with the understanding that government and public health guidelines will help determine the extent to which it is safe to carry out in-person and onsite activities.

　　All candidates must be within commutable distance of SEO’s offices at 55 Exchange Place, New York, NY 10005, upon hire. Must be available to work evenings, weekends, and attend events in person as the program requires.

　　POSITION OVERVIEW

　　SEO (Sponsors for Educational Opportunity) seeks an innovative, self-driven, and detail-oriented coordinator of Events who is skilled in both virtual and in-person events to join the SEO Career Events team. This is an excellent opportunity for an outstanding event expert with 3+ years of events experience to join a dynamic organization.

　　This role will be a part of the events team, blending in-person and virtual experiences to create must-attend sessions/events for our students, partners, and constituents. The Event Coordinator will support the Assistant Director of Events in creating and managing virtual events, including but not limited to Partner Showcases and Career Fairs, one-day events, and multi-day conferences, including our Annual Hybrid SEO Career Summit. Your primary role will be to manage our Cvent platform, registration process, virtual event management, and general event support. If you are a self-starter with deep proficiency in Cvent and Zoom webinars, capable of managing several concurrent in-person and virtual events independently, and are energetic, outgoing, and passionate about events, read on. 

　　What You'll Do:

　　Virtual Production 

　　Work closely with Program leads and their team to secure all information for a successful event. Manage virtual events (typically managed through Cvent Zoom) technical requirements and interactivity: chat capabilities, polling, media sharing, online Q&A, breakouts, and surveys. Create run of show, prepare, and give instructions and tech support to presenters and attendees regarding virtual events. Coordinate with speakers/hosts to collect relevant promotional materials.  Speaker Coordination

　　Manage onboarding of event speakers, including a collection of assets (logos, bio, photos) and logistics communications. Create session documents and help run panel prep sessions as needed. Help manage agenda updates for run-of-show documents, website, and Cvent. Support speaker wrangling, session management, and production assistance onsite at events  Registration Management and Communication

　　Customer service, clear and concise communication, and answering email inquiries about conferences and events. Manage event registration for events within Cvent. Creates the event registration shell within Cvent, including attendee types, event details, and confirmation email details. Manage onsite registration, including badge printing and onsite registration desk. Support operations team in pre/ post-event analytics of attendee data Manage event registration and pull reports to share with the team as needed.  Event Coordination

　　Support virtual and live events management from inception to execution, including venue sourcing, contract negotiation, menu planning, onsite experience, and registration.   Manage vendor negotiations and relations (A/V, decor, premiums)  Manage & support the build of virtual event and streaming platform with production and operation teams. Work with the marketing team to produce signage and printed collateral for the event, including copy editing and proofreading.    

　　 QUALIFICATIONS

　　You have a bachelor’s degree or equivalent years of work experience. You have 3+ years of progressive experience in meeting/event planning and specific expertise in virtual & in-person events. You are passionate about coordinating impactful events that are highly organized and engaging. You are technically proficient in core workplace applications (like MS365, Zoom, Box, Monday.com), and you have a knack for CRM software. You are proficient in Cvent and well-versed in other customer relationship management (CRM) software; you must have deep experience utilizing webinar technology (Zoom) and event registration systems. You have a successful track record of managing vendor relationships and working with external stakeholders to coordinate events. You are a strong critical thinker who leverages your analytical skills to solve problems creatively.  You are a skilled communicator with outstanding written and verbal communication skills. You must be comfortable addressing and engaging with different communities at various levels and through different mediums, including in-person, email, messaging platforms, and phone calls. You crush deadlines and know prioritizing and thinking ahead is pivotal to your event's success.  You are exceptionally well organized and understand the importance of implementing systematic processes with a high degree of accuracy and urgency You are a strong team player with a positive mindset and a dynamic and professional personality. You hold yourself to a high level of accountability, value, integrity, transparency, and consistency.  You are solution-focused and demonstrate initiative by identifying potential risks promptly.  Your ideal environment to function in is fast-paced and fluid. You have excellent time management and organizational skills and pay attention to detail. You are deeply passionate curiosity and passion for closing the opportunity gap for underserved and underrepresented communities is non-negotiable. COMPENSATION & BENEFITS 

　　SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to consistently use a DEIB lens to put people first and foremost.

　　The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.

　　EEOC Policy

　　At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from historically excluded and underrepresented communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities are strongly encouraged to apply.

　　Equal Employment Opportunity is not just the law, it is our commitment.

　　Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

　　If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.

　　THE ORGANIZATION

　　Established in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity), is an educational non-profit focused on improving outcomes for students from underserved and historically underrepresented backgrounds. For over 50 years, SEO has been an innovator in education, mentorship, and creating educational programs and opportunities that maximize the full potential of our students. Each year SEO serves 6,000+ participants nationally and the organization is widely recognized for developing best-in-class programs with exceptional results.

　　Not every SEO participant is on the same journey, but all are hungry for opportunity. SEO creates an ecosystem of excellence: empowering individuals to move from high school through college, from underserved communities to middle class (SEO Scholars), from underrepresented interns to prestigious careers (SEO Career and SEO Law), from successful professionals to positions of economic influence (SEO Alternative Investments). We propel human potential.

　　SEO Scholars is a free, eight-year, academic program that gets low-income public high school students to and through college – with a 90% college graduation 100% of SEO Scholars are accepted to four-year colleges, with 85% being first-generation college graduates. More than 75% of current SEO Scholars are attending a top 100 college based on the US News and World Report rankings. SEO Career is the nation’s premier professional development program, providing Black, Hispanic, and Native American undergrads with everything they need to land an internship: industry exposure, career guidance, interview skills, and intensive Approximately 80% of SEO Career interns receive full-time job offers from SEO Career partners before they graduate college. SEO Interns earn an average of $10,000 per summer. SEO Career partners with 150+ corporations and organizations offering summer internships. SEO Alternative Investments provides education, exposure, training, and mentoring opportunities for talented professionals traditionally underrepresented in the Alternative Investments SEO Alternative Investments Programming includes a Fellowship Program and an annual conference. The Fellows program has over 200 partner firms and 90% of Fellows secure roles in the Alternative Investments industry. SEO Law is the only program of its kind, offering talented, incoming, underrepresented law school students the opportunity to secure a paid internship at a top law firm the summer before law The SEO Law Fellowship program has an impressive network of more than 1,600+ SEO Law alumni, who have gone on to work as Chief Legal Officers, U.S. District Attorneys, Deputy/Assistant Attorneys General, U.S. District Court Judges, and U.S. Cabinet/Congress Members. SEO Law partners with more than 41 law firms in 12 cities across the U.S. SEO Leadership Institute provides ongoing development to alumni, customized for each stage of their career. There are three distinct parts to the Institute: making connections, professional and personal development, and civic engagement. SEO has an alumni network of nearly 20,000 professionals, representing 46 U.S. states and 48 countries, SEO’s Leadership Institute supports their ongoing professional and civic engagement via panel discussions, networking events, virtual resources, and volunteer opportunities. Alumni leadership has led SEO expansion to San Francisco and the creation of SEO’s international affiliates: SEO London, SEO China, SEO Vietnam, and SEO Africa.